Spokane 2012 Annual SRM Meeting
Tradeshow - Exhibitor Terms and Guidelines
WHY SHOULD YOU PARTICIPATE!
  • More than 1,500 people are expected to attend the meeting
  • Diverse and proactive audience
  • Meet and interact with leaders who make the final decisions, specify or recommend purchasing decisions
  • Global impact with an international audience
  • Additional networking opportunities off the show floor
  • Trade show hours designed to increase your impact
  • Special show floor activities, which will bring the audience to you, including
    -- Hosted Breaks and Coffee Bar
    -- Special Trade Show mixer
    -- Development continues for attractions to bring people to the trade show floor
  1. Dates and Hours:
    Dates and hours of the Exhibition are tentative and subject to changes as needed
    Sunday, January 29th
    • 2012 Noon – 6:00pm – Booth Set Up.
    Monday, January 30th, 2012
    • 7:00am - 8:00pm – Trade Show Open
    • 6:00pm – 8:00pm - Trade Show Mixer
    Tuesday, January 31st, 2012
    • 7:00am – 4:30pm – Trade Show Open
    • 4:30pm – 10:00pm – Booth Tear Down
    Wednesday, February 1st 2012
    • 7:00am – 10:00am – Booth Tear Down.
  2. Space Assignment and Attendees
    Although SRM will make every attempt to accommodate Exhibitor requests for specific booths, no guarantees can be made that the Exhibitor will be assigned the specific booth(s) requested. The method of determining space assignment shall be established by SRM. No rights or privileges are created for any exhibitor as a result of any previous space assignments or years of participation in the SRM Trade Show and Exhibition.
  3. Use of Exhibit Space
    No Exhibitor shall assign, sell its rights, sublet, share or apportion the whole or any part of the space allotted. All product and service demonstrations and distribution of promotional materials must be confined to the limits of the exhibit space. No firm or organization not assigned space in the exhibition hall will be permitted to solicit business in any manner within the exhibition hall.
  4. Arrangements of Exhibits
    All exhibits must be arranged so as not to obstruct the general view or hide the exhibits of others. All booths are in-line booths measuring 10 feet by 10 feet. The standard booth equipment provided to the exhibitor by SRM through the general contractor are 8’ high back drapes, 3’ high draped side rails, one 6’ draped table, two plastic chairs and a waste basket. All additional furnishings or equipment is the sole responsibility of the exhibitor, including a business sign. Height: Exhibit fixtures, components and identification signs will be permitted to a height of 8’. Depth: All display fixtures over 4’ in height and placed within 10 linear feet of an adjoining exhibit must be confined to the back half of the booth. Any variation of these guidelines must be approved in advance by SRM management. Contact LCD Exposition Services for supplementary needs (509) 325-9656.
  5. Cancellation of Exhibit Space by Exhibitor
    If it is necessary for the exhibitor to withdraw from the SRM 2012 Annual Meeting and Trade Show, the exhibitor must notify SRM in writing. On or before Friday, Dec. 23rd, 2011, the exhibitor will receive the refund of booth payment less $150.00 per 10 x 10 space cancelled. The student booth refund will be $50.00 per booth cancelled. No refund of the exhibit fee if the booth space is cancelled after Friday, Dec. 23, 2011.
  6. Insurance
    Exhibitors are encouraged to carry floater insurance to cover their exhibit material against damage or loss, as well as public liability insurance against injury to the person or property of others. Please request this type of insurance coverage be available to you during transport, installation, operation and dismantling hours of the 2012 SRM Annual Meeting and Trade Show.
  7. Security
    SRM will take reasonable precautions to safeguard the exhibit hall each day following the completion of the scheduled activities. Any other security arrangements will be the responsibility of the exhibitor. SRM will not be liable for loss or damage to property of the exhibitor from theft, fire, accident or other cause beyond its control.
  8. Exhibitor Service Kit
    Approximately 90 days prior to the dates of the SRM Annual Meeting (Oct. 31, 2011), Exhibitors will receive a copy of the Exhibitor Service Kit from LCD. This Kit will include information integral to your company’s participation, including but not limited to: Additional Rules and Regulations, Order Forms, Shipping and Drayage and Utilities and Building Services.
  9. Basic Electricity and Internet Access
    Electricity (5 amps/500 watts) and Internet (256 k-bites/sec.) access for one computer will be supplied by the Convention Center as part of the Exhibitors Package. Requirements for supplementary electricity or internet access must be made with the Convention Center.